WestNet Tax Accounting Limited

Privacy Statement

We collect personal information from you, including information about your:

•  name
• contact information
•  inland revenue unique identifiers
• ACC unique identifiers
•  location
• computer or network
•  bank data
•  financial information
• legal and company information
•  billing or purchase information

We collect your personal information in order to:

• prepare your annual accounts, taxation returns and to assist you with any other accounting services as required by you from time to time. We are also required to collect information that identifies you to comply with the Anti-Money Laundering and Countering Financing of Terrorism Act 2009 (AML/CFT Act 2009).

Besides our staff, we share this information with:

• Inland Revenue in order to help you meet your tax obligations.
• Outsourcing New Zealand Limited in order to help with the preparation of GST and Income Tax returns.
• Xanadu IT Limited in order to maintain our information technology structures. We do not share the information with Xanadu directly, however due to the nature of our relationship, Xanadu may be able to assess some of the information we hold on you.
•  Auditors and reviewers in order to comply with our obligations under the AML/CFT Act 2009.
• ATAINZ in order to meet our obligations under our membership agreements with them. Information given to them will have personally identifiable information redacted.

Providing some information is optional. If you choose not to enter your driver’s license or other identification documentation as required under the AML/CFT Act 2009, we’ll be unable to provide you with any services.If you choose not to enter your IRD Number we’ll not complete and lodge Income Tax, GST, PAYE or any other statutory retrurns with Inland Revenue.

We keep your information safe by storing it in Xero Practice Management software which is password protected with two-factor authentication enabled protection. Other documents, including some that you have provided to us are also kept in cloud storage by Microsoft. This too is password protected and two-factor authentication is set up for each staff member that is able to access these files. Only key staff are allowed to change any of these details.

We keep your information until the 31st of March of any year after seven years has passed since your taxation return has been lodged with the Inland Revenue Department. We will keep any AML/CFT documentation for this period of time as well as this forms part of your data pertaining to the income tax years in question, at which point we securely destroy it by securely deleting it from our systems. If you are a trustee of a trust, in accordance with the requirements for trust we will not destoy any information that we have on your trust and anything that we may need in order to comply with the Trusts Act 2019.

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information or to have it corrected, please contact us at admin@westnettax.co.nz, or 09 818 3702, or P.O. Box 20064, Glen Eden, Auckland 0641, New Zealand.